Record Request Letter

City, State Zip
Telephone Number


Director of Special Education
Local Unified School District
City, State Zip
Re: Request for Records for Student’s Name (date of birth)

To whom it may concern:

I/we request that all records from all locations within the School District be assembled for my/our review. These records include, but are not limited to: cumulative, academic, attendance, transportation, disciplinary, mental health/medical, correspondence, confidential, etc.

These records must be made available to me/us within five (5) calendar days (Cal. Educ. Code §56504). I/we need copies of these records in order to obtain a Free Appropriate Public Education (FAPE) in the Least Restrictive Environment (LRE) for my/our child/ward. Please waive all fees associated with duplication of these records, as such fees would prevent me/us from exercising my/our parental/custodial rights.

My child/ward has an Individualized Education Program (IEP) meeting set for ________.

My child’s/ward’s disability is ___________. S/he is in the _______grade. S/he is attending the __________ school, in this school district.

I will contact you within a week to set up an appointment to review my child’s/ward’s records. If the district is unable or unwilling to comply with my/our request for a record review, a written response stating the reasons for this non-compliance and what appeals/options are available to me/us is required immediately.

Thank you for your cooperation.

Very truly yours,



cc: __________ (educational advocate/superintendent/principal/teacher(s)/school psychologist, etc.)


en Español

Does your child have any of the following disabilities?

  • Specific learning disabilities
  • Speech/language impairments
  • Intellectual disability
  • Emotional disturbance
  • Multiple disabilities
  • Hearing impairments
  • Orthopedic impairments
  • Other health impairments (limitations in strength, vitality, or alertness, including AD/HD)
  • Visual impairments
  • Deaf-blindness
  • Autism
  • Asperger syndrome
  • Traumatic brain injury

Does this disability adversely affect your child's educational performance?

Is your child being served satisfactorily by your school district?

LET US ANSWER YOUR QUESTIONS. Call 888 IDEA-ADA (888-4332-232), or contact us for more information.

Organizational Member
member of COPAA
Council of Parent Attorneys and Advocates

A2Z Educational Advocates

Every Child Deserves a Certain Amount of Dignity